Employee training: this is one of the main reasons why companies turn to LMS. A company wants to implement training and wants a powerful platform to help it achieve it. A great learning management system (LMS) is an active first step. But it is only the first step. Next, you need to set up your workout and start doing it.
Don’t worry: training and developing people is not as difficult as you think. In fact, with the right tools and a goal in mind, you can set up employee LMS training pretty quickly. If you are just getting started with training your staff or if your company is looking to improve its current process, read on, this step-by-step guide has everything you need to know.
What is employee training?
Employee training refers to the training of your company’s employees. There can be many, but the main types are:
- Employee Onboarding- Training new employees with the skills and knowledge they need to properly perform their duties and work in your company
- Compliance Training- Mandatory training that your company provides to your employees
- Training on new products/services- additional training for your employees through training on new products and services that are introduced in your company
- Training on new processes- from employee training to measures of safety and employee training on the rules of order in the staff kitchen, this training process deals with staff operations
How to deliver employee training and development with your LMS?
Now that we’ve covered the basics, let’s go over the steps and features of the learning management system that will help you deliver successful employee training.
Create your content
Employee training must be quick and easy to implement. A good learning management system will do the hard work for you so you don’t have to! With LMS, you can upload your existing training courses or create new ones. You can create tests, quizzes, and surveys in the system to evaluate student performance and collect feedback.
The ability to add rich media is also a must. The ability to add video, documents, and audio to your modules makes them that much more interesting. For example, LMS makes it easy to upload your content and uses a built-in text editor to embed code and embed media like YouTube videos directly into a course. This ensures a smooth deployment process for your content.
Add your users
Next, you want to add your users to your LMS. You can do this manually by adding students one at a time or in bulk via a CSV file. Or secondly, and much more efficiently, it can do this automatically. You likely have an employee database, like an HR system, and by integrating with your LMS, employees can be added without any additional effort on your part. When a user is added to your LMS, they will receive an email notification inviting them to start the training.
When training your employees, your LMS should allow you to easily conduct employee assessments, especially for compliance training. You can create workflows that facilitate compliance assessment and other types of training. Additionally, setting up employee review features will allow you to check your employees’ understanding of your courses and reinforce key knowledge. Or you can go a step further by allowing your students to upload their own assignments for you to grade.
You can also collect valuable feedback by setting up a survey. This will allow your employees to share their thoughts and concerns about the courses and their work in general so that you can make improvements.
A recertification feature allows you to re-enroll students a certain number of days after completing a course. It is incredibly useful when you have employee training that needs to be taken regularly to remain valid. You can set up automatic recertification based on a specified number of days to reduce administrative expenses. You can then configure it to send an automatic recertification email to your students to inform them that they have re-enrolled for the refresher training and by what date they must complete it.
Use groups to organize
Many companies need to offer various types of training and adapt them based on areas such as teams or jobs. This is where groups come into play. If you want to structure, scale, and organize your staff training, you can set up automatic assignment rules that allow you to group users into specific groups based on specific criteria. As an administrator, you configure the rules and when users are added, they are automatically added to the appropriate group. Once configured, it is fully automated and your users access your courses without being aware of the backend process.
Employee Training Reports
Perhaps the most important part of training employees with an LMS is having robust reports at your disposal. With any type of training, it is important that you know how you are performing, how your learners are progressing, and of course how the training will affect the bottom line of your business. You can get all of this through your LMS. A smart way to set them up is to be emailed regularly to everyone in your organization so you and your team are always up to date.
Customer support is the key to your success
With the right planning and LMS features, you are well on your way to effective employee training and development. However, don’t forget that you still need a support team. When you have a great LMS with a dedicated Customer Success Manager and technical support team to guide you through your process, your training success is sure to increase.